Legal

Privacy Policy

Introduction

One People Recruitment Solutions Ltd is a recruitment business which provides work-finding services to its clients and work seekers. In order to provide these services, we must process personal data (including, where necessary, sensitive personal data). In doing so, One People Recruitment Solutions Ltd acts as a Data Controller.

You may provide your personal data to us directly, for example when registering with us, submitting your CV, completing an application form, or through our website. We may also collect your data from other sources such as job boards or publicly available information.

We will only process your personal data in accordance with this Privacy Policy and applicable data protection laws.

Collection and Use of Personal Data

Purpose of Processing and Legal Basis

We collect and process your personal data for the purpose of providing recruitment and work-finding services. This may include:

• Contacting you regarding job opportunities
• Assessing your suitability for available roles
• Updating and maintaining our candidate database
• Submitting your details to potential employers
• Arranging interviews with clients
• Managing our relationship with you and our clients
• Developing and improving our recruitment services

In certain circumstances we may also process your personal data in order to:

• Comply with legal obligations
• Investigate or prevent fraud or criminal activity
• Conduct internal audits and regulatory checks

The legal bases we rely on when processing your personal data include:

• Your consent
• Our legitimate interests
• Compliance with legal obligations
• The performance of a contractual obligation

Legitimate Interests

We may process your personal data where it is reasonably necessary for our legitimate business interests, provided this does not override your rights or expectations.

Our legitimate interests include:

• Managing and maintaining candidate records
• Providing recruitment services
• Contacting candidates regarding relevant opportunities
• Maintaining communication with candidates and clients
• Ensuring compliance with recruitment industry regulations

Recipients of Data

We may share your personal data with the following parties where necessary:

• Businesses and organisations seeking recruitment services
• Current, former or prospective employers for reference purposes
• Professional advisors including legal and insurance providers
• IT systems and recruitment software providers
• Payroll or payment service providers (where applicable)
• Government departments, regulators or law enforcement agencies where legally required
• Third-party organisations used to carry out compliance or suitability checks such as the Disclosure and Barring Service (DBS) or credit reference agencies

Statutory and Contractual Requirements

In certain cases we are required to collect personal data to comply with legal or regulatory obligations.

For example, under the Conduct of Employment Agencies and Employment Businesses Regulations 2003, recruitment businesses must confirm certain information such as:

• Identity verification
• Right to work in the United Kingdom
• Qualifications and experience relevant to a role

Failure to provide required information may prevent us from offering recruitment services or introducing you to potential employers.

Overseas Transfers

In some circumstances your personal data may be transferred to organisations located outside the United Kingdom or the European Economic Area (EEA). Where this occurs, we will ensure appropriate safeguards are in place to protect your personal information in accordance with applicable data protection laws.

Data Retention

We will retain your personal data only for as long as necessary for recruitment purposes and to comply with legal obligations.

Under the Conduct of Employment Agencies and Employment Businesses Regulations 2003, recruitment agencies are required to retain work-seeker records for a minimum of two years from either:

• the date the record was created, or
• the date we last provided work-finding services to you.

Where we rely on your consent to process personal data, we may contact you periodically to confirm whether you wish to remain registered with our services.

If consent is not renewed, your data may be removed from our systems in accordance with our data retention policy.

Your Data Protection Rights

Under data protection legislation, you have the following rights:

• The right to be informed about how your personal data is processed
• The right to access personal data we hold about you
• The right to request correction of inaccurate information
• The right to request erasure of your personal data in certain circumstances
• The right to restrict how your personal data is processed
• The right to data portability in certain circumstances
• The right to object to processing based on legitimate interests
• The right not to be subject to automated decision-making or profiling
• The right to withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the contact details provided above.

Complaints or Queries

If you have any questions or concerns about this Privacy Policy or how your personal data is handled, please contact us at:

You also have the right to lodge a complaint with the Information Commissioner's Office, the UK supervisory authority for data protection matters.

More information can be found at: https://ico.org.uk